If Your Appointment Schedule Is Overwhelming You, Time to Get Some Help
POSTED BY APPANNA GANAPATHY
A well organised and perfectly executed appointment schedule is supposed to make your life easier. You get an opportunity to meet with important people whether it be customers, clients, investors or other individuals showing an interest in your business and you get to do it on your own time, without interrupting the other parts of your day.
Unfortunately, if you are successful that a lot of people are going to want to meet with you, and therefore the better your business is doing, the more difficult your appointment schedule becomes. Before long, it feels like you don’t even have time to do your job anymore.
There are a few reasons why this is a dire situation. First off, anyone who is spending their entire day in appointments isn’t getting time to do any real work. Sure, appointments and meetings can be very valuable: they can define the direction of a business, forge valuable partnerships and keep customers happy.
But businesses can’t run on that alone. They run on inner workings, on paperwork, on dozens of people performing small or medium-sized projects and on one boss overseeing everything as well. And frankly, when you’re in meetings all day, the only ‘overseeing’ you are doing has to do with the bland wooden texture of your desk.
So what do you do? How do you take back your life and find a better balance between appointments and all of the other work you have to complete during the course of a week? First off, you might have to start turning people away and arrange an organised schedule that only provides a certain number of blocks for meetings and appointments per day.
These schedules can be life savers, holding you to four or five appointments in an afternoon rather than 10 or more, and keeping all of those appointments within a certain block of time. In other words, they set aside parts of your day for this kind of wining and dining stuff, but leave plenty of hours for you to roll up your sleeves and actually do your job.
Of course, organising a meticulous appointment schedule like this can take a lot of time in and of itself, and if you don’t have spare hours in your day where you can put all of those appointments in your datebook, then you surely don’t have time to deal with trivial things like organisation! Luckily, you don’t have to do this part yourself. A virtual receptionist – a contract worker or team of workers who operate remotely to perform secretarial tasks – can easily take your jumbled schedule and sculpt it into something that isn’t just manageable, but downright efficient.
More than that, virtual receptionists can take your incoming calls, handle customer service claims or do everything else that an on-site receptionist could – all without actually being on-site, and all without costing you the money it would take to hire a full-time employee to do all of this stuff.